Privacy Notice

Simply Depo Platform

Last updated: 2024.07.12

Intro

Simply Depo Inc. (“Simply Depo” or “we”) welcomes you. We provide you with the Simply Depo web-based platform for wholesalers & distributors available following the link https://simply-depo-staging.web.app/login (”Platform”).

The Privacy Notice (“Privacy Notice”) describes how your personal data is collected, stored, and used and what happens when you use the Platform.

Content

About us

Data subjects

Personal data

• Roles in the processing
• Sources of data
• Lawful basis for processing
• Brands’ data
• Customers’ data
• Representatives’ data
• Data received from third parties

Data sharing with third parties

• Details
• Use of artificial intelligence (AI)

Data protection

Data subjects rights

• United States residents
• Do not sell my personal information
• Do-not-track requests

Privacy Notice updating

About us

Data subjects 

We process personal data of the representatives of who use the functionality of our Platform, as well as their customers and representatives.

Personal data

Roles in the processing

Simply Depo is the controller of the Brands’ data.

Simply Depo is the processor of the Customers’ and Representatives’ data, acting on behalf of the Brands, which are the controller of the Customers’ and Representatives’ data.

Sources of data

We receive data when you interact with our Platform and use its functionality, depending on your actions and chosen settings of the Platform.

We process the personal data of the Customers and Representatives provided by the Brands based on the Data Processing Agreement, which is part of the Terms of Service.

We may also (although we do not necessarily do so) receive data from third parties. It depends on your settings and the features you use.

Lawful basis for processing

To process data subjects’ personal data, we rely on the following lawful basis:

• performance of the contract — for the processing of personal data necessary for the negotiating on, conclusion, and performance of a contract with Brands;
• legitimate interest — for the processing necessary for the development of our services and reasonable for Brands;
• consent — for additional processing for specific purposes.

Brands’ data

Customers’ data

Representatives’ data

Data received from third parties

We may receive some personal data from third parties.

The amount of data collected, the purposes, and the legal basis for processing is determined by the respective privacy documents of these parties:

Data sharing with third parties

We use personal data on the basis of the performance of the contract to provide services.

We share data subjects’ data with the service providers and contractors in the scope we need to provide services and technical and customer support, who, for example, help us:

• operate, develop, and improve the features and functionality of our Platform;
• provide you with their services;
• complete your’ payment transactions;
• fulfill your support requests;
• communicate with you as described elsewhere in this Privacy Notice.

Also, we can share data subjects’ data on the following grounds: consent, compliance with the law, and legitimate interest.

Details

We share your data on the following grounds:

• Performance of a contract. We may transfer your data to our contractors for contractual purposes.

• Consent. We may transfer your personal data based on your explicit consent.

• Compliance with the law. We may disclose your personal data to third parties to the extent that it is necessary:

• to comply with a government request, court order, or applicable law;
• to prevent unlawful use of our Website or policies;
• to protect against claims of third parties;
• to help prevent or investigate fraud.

• Transfer to third parties. We may transfer your personal data to third parties based on a data processing agreement, subject to applying technical and organizational measures to protect your personal data. We may share data with certain companies, consultants and contractors hired to provide certain services on our behalf.

Please note! We will ask for your consent if data transfer is not part of the contract.

Use of artificial intelligence (AI)

Our service uses an integrated AI system developed by OpenAI to provide better services. This system interacts with users and can process your messages to analyze and improve the quality of service. We may transfer your data to third parties, such as OpenAI, to ensure the functioning of the AI system. We ensure that your data is protected in accordance with the requirements of the applicable legislation.

Description of the data	Reasons for processing	Lawful basis
Text messages you send via ChatGPT	To respond to your requests and provide useful information.	Performance of the contract
Metadata associated with your messages (e.g. time and date)	Analyse requests to improve the quality of service.
Dashboard information: working hours; total distance; quantity of new clients; quantity of items sold; total visits.
Data storage
Stored during the use of the Platform.

Please note! The AI system does not engage in any automated individual decision-making processes.

Data protection

We apply a variety of security measures appropriate to the risks.

Organizational measures
Staff training	Internal policies and instructions
Non-disclosure agreements (NDA)

 

Physical measures

Video-monitoring

 

Technical measures
Two-factor authentication	Encryption technologies

Data subjects rights

The Customers and Representatives shall exercise their privacy rights through the communication with the corresponding Brand.

Brands, as the data subjects, have the following rights:

United States residents

To use them, please contact us.

Please note! Depending on the state and legislative requirements, we have from 30 to 60 days to exercise your request, with the right to postpone it for 30 days more.

If your complaint was not satisfied, you can file a complaint with the Federal Trade Commission.

Do not sell my personal information

California residents have the right under the California Consumer Privacy Act (“CCPA”) to opt out of the “sale” of their personal information by a company governed by CCPA.

Simply Depo does not sell your personal information to anyone nor use your data as a business model.

However, we support the CCPA by allowing California residents to opt out of any future sale of their personal information. If you would like to record your preference that we will not sell your data in the future, please contact us: at privacy@simplydepo.com.

Do-not-track requests

California residents visiting our Website may request that we do not automatically gather and track information about their online browsing movements across the Internet. 

Such requests are typically made through web browser settings that control signals or other mechanisms that allow consumers to exercise choice regarding collecting personal data about an individual consumer’s online activities over time and across third-party websites or online services. 

We currently do not have the ability to honor these requests. We may modify this Privacy Notice as our abilities change.

Privacy Notice updating

The Privacy Notice and the relationships falling under its effect are regulated by the laws of the New York state.

Existing laws and requirements for processing personal data are subject to change. In this case, we will publish a new version of the Privacy Notice.

If significant material changes are made to our Platform that may affect your privacy and confidentiality, we will notify you by displaying information in the Platform and ask for your consent if necessary.