Privacy Notice Mobile Application - SimplyDepo®: Supercharge your Field Sales Performance

Privacy Notice Mobile Application

Simply Depo

Last updated: 2023.01.15

Intro

Simply Depo Inc. (“Simply Depo” or “we”) welcomes you. We provide you with the Simply Depo Reps mobile application (“App”) as a part of a web-based platform for wholesalers & distributors available following the link https://simply-depo-staging.web.app/login (”Platform”). This Privacy Notice (“Privacy Notice”) applies to our App.

The Privacy Notice describes how your personal data is collected, stored, and used and what happens when you use our App.

Data sharing with third parties

Details

Data protection

Data subjects rights

Do not sell my personal information

Privacy Notice updating

About us

Name	Simply Depo Inc.
File Number	6017876
Address	1751 Stillwell Avenue, Brooklyn, NY 11223
Email	privacy@simplydepo.com – for any privacy issue

About you

When you use our App you become our user (“User”).

Type of User	Description
Visitor.	The User who visits our App.
Sales Reps and Merchandisers.	The Users registered as sales reps and merchandisers in the App by the brand registered on the Platform (“Brand”).
Please note! We do not knowingly process the personal data of Users under the age of 18. If you are such a User or the legal representative of such a User, please, contact us.

Personal data

Sources of data

We receive data when you visit our App and interact with it, depending on your actions in the App.

We may also (although we do not necessarily do so) receive data from third parties. It depends on your settings and the features you use.

Legal basis for processing

To process your personal data, we rely on the following lawful basis:

performance of the contract — for the processing of personal data necessary for the negotiating on, conclusion, and performance of a contract with you;
legitimate interest — for the processing necessary for the development of our services and reasonable for you;
consent — for additional processing for specific purposes (read more below).

Visitors’ data

When you use our App as a Visitor, we collect some data automatically. We need technical data to operate, support, and improve the App’s functionality.

Source of data	Description	Reasons for processing	Legal basis
You use our App.	technical data; IP address; device type; mobile operator; device operating system; session ID; phone model; serial number; APNs token; API; device ID.	Analytics; Statistics.	Legitimate interest.
Data storage
Visitors’ data.		Stored during the use of the App and 2 years after its deletion.

Sales Reps’ and Merchandisers’ data

Source of data	Description	Reasons for processing	Legal basis
“Sign in” page.	password; login.	To enter the App.	Performance of a contract.
Provided by Brand to create your account.	photo; full name; ID; role; phone number; email; status.	To register you.	Performance of a contract.
“Profile” info.	phone number; full name.	To update your personal data.	Performance of a contract.
“Settings” info.	the choice of navigation application in use; password.	To provide services.	Performance of a contract.
Geolocation tracking request.	your geolocation.	To help to build routes.	Consent.
“Dashboard” info.	working hours; total distance; quantity of new clients; quantity of items sold; total visits.	To display statistics.	Performance of a contract.
You interact with “Chat”.	the chat you want to start or continue; the history of the chat; your messages; your files; your photos.	To chat with the users of the Platform.	Performance of a contract.
You add a new customer.	business name; ID; Employer Identification Number (“EIN”); billing address (street, apartment, city, state, ZIP); shipping address (street, apartment, city, state, ZIP); business phone; payment terms; customer group; territory; tags.	To create a customer’s profile.	Performance of a contract.
You choose the products.	product itself; its barcode; quantity of products to add to cart.	To find and add the chosen products to the cart.	Performance of a contract.
You click “View order” and place it.	the customer; the order itself; your set discount; your added note or delivery instructions.	To check and place the order.	Performance of a contract.
You add a new route.	route name; your geolocation or other start address; the end location; stops.	To create a new route.	Performance of a contract.
Data storage
Sales Reps’ and Merchandisers’ data.		Stored during the use of the App and 3 years after the deletion of the account.

Data received from third parties

We may receive some personal data from third parties.

First of all, these are your photo, full name, ID, role, phone number, email, and status provided by the Brand via the Platform. The Brands warrant that they comply with all applicable laws in providing us with your data. If some of your data is incorrect or you suggest that the Brand does not have a legal basis to provide it, contact us.

We also use various analytics tools to understand and promote our business. To get a detailed list of analytics tools, contact us.

The amount of data collected, the purposes, and the legal basis for processing is determined by the respective privacy documents of third parties.

We share your personal data with:

the other users of the Platform to provide you and them with Platform functionality;
our contractors in the scope we need to provide services and technical and customer support.

Details

We share your data on the following grounds:

Performance of a contract. We may transfer your data to the other users of the Platform, our contractors, and partners for contractual purposes.

Consent. We may transfer your personal data based on your explicit consent.

Compliance with the law. We may disclose your personal data to third parties to the extent that it is necessary:

to comply with a government request, court order, or applicable law;
to prevent unlawful use of our App or policies;
to protect against claims of third parties;
to help prevent or investigate fraud.

Transfer to third parties. We may transfer your personal data to third parties based on a data processing agreement, subject to applying technical and organizational measures to protect your personal data. We may share data with certain companies, consultants and contractors hired to provide certain services on our behalf.

Please note! We will ask for your consent if data transfer is not part of the contract.

Data protection

We apply a variety of security measures appropriate to the risks.

Organizational measures
Staff training	Internal policies and instructions
Non-disclosure agreements (NDA)

Physical measures
Video-monitoring

Technical measures
Two-factor authentication	Encryption technologies

Data subjects rights

You, as data subjects, have some special privacy rights. To use them, please contact us.

Please note! Depending on the state and legislative requirements, we have from 30 to 60 days to exercise your request, with the right to postpone it for 30 days more.

Your rights vary depending on the laws that apply to you, but may include:

Right	Description	Area
Right to access.	You can request an explanation of the processing of your personal data.	California; Virginia; Ohio; Colorado; Nevada; Massachusetts;	Minnesota; New York; North Carolina; Pennsylvania; Delaware; Utah.
Right to rectification.	You can change the data if it is inaccurate or incomplete.	California; Virginia; Colorado; Nevada; Delaware;	Massachusetts; Minnesota; New York; North Carolina.
Right to deletion.	You can send us a request to delete your personal data from our systems.	California; Virginia; Ohio; Colorado; Massachusetts;	Minnesota; New York; North Carolina; Pennsylvania; Utah.
Right to restriction.	You may partially or completely prohibit us from processing your personal data.	California; Massachusetts;	New York.
Right to portability.	You can request all the data you provided to us and request to transfer data to another controller.	California; Virginia; Ohio; Colorado; Massachusetts;	Utah; Minnesota; New York; North Carolina.
Right to opt out.	The right to prohibit the sharing or selling of your data.	California; Virginia; Ohio; Colorado; Nevada; Massachusetts; Minnesota;	New York; North Carolina; Pennsylvania; Delaware; Colorado; Utah.
Right against automated decision-making.	You have the right not to be subject to a decision based solely on automated means if the decision produces legal effects concerning you or significantly similarly affects you.	California; Massachusett; Virginia; Colorado;	Minnesota; New York; North Carolina.
Right to lodge a complaint.	If your request was not satisfied, you can file a complaint with the regulatory body.	By default.
Please note! Some states do not have privacy laws. The rights of residents of such states are governed by U.S. federal law. If your state is not on the list, please contact us.

If your complaint was not satisfied, you can file a complaint with the Federal Trade Commission.

Do not sell my personal information

California residents have the right under the California Consumer Privacy Act (“CCPA”) to opt out of the “sale” of their personal information by a company governed by CCPA.

Simply Depo does not sell your personal information to anyone nor use your data as a business model.

However, we support the CCPA by allowing California residents to opt out of any future sale of their personal information. If you would like to record your preference that we will not sell your data in the future, please contact us: at privacy@simplydepo.com.

Privacy Notice updating

The Privacy Notice and the relationships falling under its effect are regulated by the laws of the New York state.

Existing laws and requirements for personal data processing are subject to change. In this case, we will publish a new version of the Privacy Notice in our App.

If significant material changes are made to our App that may affect your privacy and confidentiality, we will notify you by displaying information on the main page of our App and ask for your consent if necessary.