Privacy Notice Mobile Application

Simply Depo

Last updated: 2024.07.12

Intro

Simply Depo Inc. (“Simply Depo” or “we”) welcomes you. We provide you with the Simply Depo Reps mobile application (“App”) as a part of a web-based platform for wholesalers & distributors available following the link https://simply-depo-staging.web.app/login (”Platform”). This Privacy Notice (“Privacy Notice”) applies to our App, available at AppStore and Google Play.

The Privacy Notice describes how your personal data is collected, stored, and used and what happens when you use our App.

Content

Intro

Content

About us

About you

Personal data

Data sharing with third parties

Data protection

Data subjects rights

Privacy Notice updating

About us

Name Simply Depo Inc.
File Number 6017876
Address  1751 Stillwell Avenue, Brooklyn, NY 11223
Email privacy@simplydepo.com – for any privacy issue

About you

When you use our App you become our user (“User”).

Type of User Description
Visitor. The User who visits our App.
Sales Reps and Merchandisers. The Users registered as sales reps and merchandisers in the App by the brand registered on the Platform (“Brand”).
Please note! We do not knowingly process the personal data of Users under the age of 18. If you are such a User or the legal representative of such a User, please, contact us.

Personal data

Sources of data

We receive data when you visit our App and interact with it, depending on your actions in the App.

We may also (although we do not necessarily do so) receive data from third parties. It depends on your settings and the features you use.

To process your personal data, we rely on the following lawful basis:

Visitors’ data

When you use our App as a Visitor, we collect some data automatically. We need technical data to operate, support, and improve the App’s functionality.

Source of data Description Reasons for processing Legal basis
You use our App.
  • technical data;
  • IP address;
  • device type;
  • mobile operator;
  • device operating system;
  • session ID;
  • phone model;
  • serial number;
  • APNs token;
  • API;
  • device ID.
 Analytics;

Statistics.

 Legitimate interest.
Data storage
Visitors’ data. Stored during the use of the App and 2 years after its deletion.

Sales Reps’ and Merchandisers’ data

Source of data Description Reasons for processing Legal basis
“Sign in” page.
  • password;
  • login.
 To enter the App. Performance of a contract.
Provided by Brand to create your account.
  • photo;
  • full name;
  • ID;
  • role;
  • phone number;
  • email;
  • status.
 To register you. Performance of a contract.
“Profile” info.
  • phone number;
  • full name.
 To update your personal data. Performance of a contract.
“Settings” info.
  • the choice of navigation application in use;
  • password.
 To provide services. Performance of a contract.
Geolocation tracking request.
  • your geolocation.
 To help to build routes. Consent.
“Dashboard” info.
  • working hours;
  • total distance;
  • quantity of new clients;
  • quantity of items sold;
  • total visits.
 To display statistics. Performance of a contract.
You interact with “Chat”.
  • the chat you want to start or continue;
  • the history of the chat;
  • your messages;
  • your files;
  • your photos.
 To chat with the users of the Platform. Performance of a contract.
You add a new customer.
  • business name;
  • ID;
  • Employer Identification Number (“EIN”);
  • billing address (street, apartment, city, state, ZIP);
  • shipping address (street, apartment, city, state, ZIP);
  • business phone;
  • payment terms;
  • customer group;
  • territory;
  • tags.
 To create a customer’s profile. Performance of a contract.
You choose the products.
  • product itself;
  • its barcode;
  • quantity of products to add to cart.
 To find and add the chosen products to the cart. Performance of a contract.
You click “View order” and place it.
  • the customer;
  • the order itself;
  • your set discount;
  • your added note or delivery instructions.
 To check and place the order. Performance of a contract.
You add a new route.
  • route name;
  • your geolocation or other start address;
  • the end location;
  • stops.
 To create a new route. Performance of a contract.
Data storage
Sales Reps’ and Merchandisers’ data. Stored during the use of the App and 3 years after the deletion of the account.

Data received from third parties

We may receive some personal data from third parties. 

First of all, these are your photo, full name, ID, role, phone number, email, and status provided by the Brand via the Platform. The Brands warrant that they comply with all applicable laws in providing us with your data. If some of your data is incorrect or you suggest that the Brand does not have a legal basis to provide it, contact us. 

We also use various analytics tools to understand and promote our business. To get a detailed list of analytics tools, contact us.

The amount of data collected, the purposes, and the legal basis for processing are determined by the respective privacy documents of third parties.

Third parties Description
Google Analytics We use these tools for statistics and analytics.
Facebook We use Facebook for authorization functionality in the Platform.
HubSpot CRM We use HubSpot CRM to analyze how our users interact with the application.
GetEmails, LLC We use R! B2B to get some analytic information and send you marketing emails.
OpenAI We use OpenAI to automate your Dashboard statistics.
Other services We may use various tools and services for marketing and other purposes. To get a detailed list of the tools, contact us.

Data sharing with third parties

We share your personal data with:

Details

We share your data on the following grounds:

Please note! We will ask for your consent if data transfer is not part of the contract.

Use of artificial intelligence (AI)

Our service uses an integrated AI system developed by OpenAI to provide better services. This system interacts with users and can process your messages to analyze and improve the quality of service. We may transfer your data to third parties, such as OpenAI, to ensure the functioning of the AI system. We ensure that your data is protected in accordance with the requirements of the applicable legislation.

Description of the data Reasons for processing Lawful basis
Text messages you send via ChatGPT To respond to your requests and provide useful information. Performance of the contract
Metadata associated with your messages (e.g. time and date) Analyse requests to improve the quality of service.
Dashboard information:

  • working hours;
  • total distance;
  • quantity of new clients;
  • quantity of items sold;
  • total visits.
Data storage
Stored during the use of the Platform.

Please note! The AI system does not engage in any automated individual decision-making processes.

Data protection

We apply a variety of security measures appropriate to the risks.

Organizational measures
Staff training Internal policies and instructions
Non-disclosure agreements (NDA)

 

Physical measures
Video-monitoring

 

Technical measures
Two-factor authentication Encryption technologies

Data subjects rights

You, as data subjects, have some special privacy rights. To use them, please contact us.

Please note! Depending on the state and legislative requirements, we have from 30 to 60 days to exercise your request, with the right to postpone it for 30 days more. 

Your rights vary depending on the laws that apply to you, but may include:

Right Description Area
Right to access. You can request an explanation of the processing of your personal data.
  • California;
  • Virginia; 
  • Ohio;
  • Colorado;
  • Nevada;
  • Massachusetts;
  • Minnesota;
  • New York;
  • North Carolina;
  • Pennsylvania;
  • Delaware;
  • Utah.
Right to rectification. You can change the data if it is inaccurate or incomplete.
  • California;
  • Virginia;
  • Colorado;
  • Nevada;
  • Delaware;
  • Massachusetts;
  • Minnesota;
  • New York;
  • North Carolina.
Right to deletion. You can send us a request to delete your personal data from our systems.
  • California;
  • Virginia;
  • Ohio;
  • Colorado;
  • Massachusetts;
  • Minnesota;
  • New York;
  • North Carolina;
  • Pennsylvania;
  • Utah.
Right to restriction. You may partially or completely prohibit us from processing your personal data.
  • California;
  • Massachusetts;
  • New York.
Right to portability. You can request all the data you provided to us and request to transfer data to another controller.
  • California;
  • Virginia;
  • Ohio;
  • Colorado;
  • Massachusetts;
  • Utah;
  • Minnesota;
  • New York;
  • North Carolina.
Right to opt out. The right to prohibit the sharing or selling of your data.
  • California;
  • Virginia;
  • Ohio;
  • Colorado;
  • Nevada;
  • Massachusetts;
  • Minnesota;
  • New York;
  • North Carolina;
  • Pennsylvania;
  • Delaware;
  • Colorado;
  • Utah.
Right against automated decision-making. You have the right not to be subject to a decision based solely on automated means if the decision produces legal effects concerning you or significantly similarly affects you.
  • California;
  • Massachusett;
  • Virginia;
  • Colorado;
  • Minnesota;
  • New York;
  • North Carolina.
Right to lodge a complaint. If your request was not satisfied, you can file a complaint with the regulatory body. By default.
Please note! Some states do not have privacy laws. The rights of residents of such states are governed by U.S. federal law. If your state is not on the list, please contact us.

If your complaint was not satisfied, you can file a complaint with the Federal Trade Commission.

Do not sell my personal information

California residents have the right under the California Consumer Privacy Act (“CCPA”) to opt out of the “sale” of their personal information by a company governed by CCPA.

Simply Depo does not sell your personal information to anyone nor use your data as a business model.

However, we support the CCPA by allowing California residents to opt out of any future sale of their personal information. If you would like to record your preference that we will not sell your data in the future, please contact us: at privacy@simplydepo.com.

Privacy Notice updating

The Privacy Notice and the relationships falling under its effect are regulated by the laws of the New York state.

Existing laws and requirements for personal data processing are subject to change. In this case, we will publish a new version of the Privacy Notice in our App.

If significant material changes are made to our App that may affect your privacy and confidentiality, we will notify you by displaying information on the main page of our App and ask for your consent if necessary.

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