DSD ROUTE ACCOUNTING

Close routes accurately with DSD route accounting software

Track route sales, returns, credits, collections, and settlements in real time. Give operations and finance one unified system built for direct store delivery to eliminate reconciliation errors, reduce disputes, and ensure every route closes cleanly.

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TRUSTED BY TOP-PERFORMING DSD & DISTRIBUTION TEAMS

What is DSD route accounting?

DSD route accounting is the process of reconciling everything that happens on a delivery route — sales, returns, credits, collections, adjustments, and settlements — so distributors can accurately close routes and sync clean financial data to accounting systems.

SimplyDepo is a modern DSD route accounting platform that connects route activity, orders, credits, proof of delivery, and collections in one system. Unlike legacy tools and spreadsheets, it captures real-world route execution and turns it into accurate, accounting-ready transactions.

With SimplyDepo, route inefficiencies disappeared. Planning time dropped by 60%, daily visits increased by 28%, and order accuracy exceeded 95%.

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Tim Sher

Vice President, HC Foods

+40 hrs

Saved weekly between reps
120%

More efficient routes

Route-Level Reconciliation

Centralize route sales, returns, credits, collections, and adjustments so every route closes with confidence and full visibility.
Credits, Returns & Adjustments

Capture item-level credits with reason codes, photos, approvals, and audit trails to eliminate disputes and uncontrolled write-offs.
Route Settlements & Closeouts

Generate a route settlement report showing delivered vs returned items, credits, collections, and final route balance.

ROUTE RECONCILIATION
Close routes with confidence

Reconcile delivered, returned, credited, and collected items at the route level so finance and operations always agree on outcomes.
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CREDIT & RETURN CONTROL
Eliminate disputes before  
they start

Require proof, reason codes, and approvals for credits and returns so adjustments are consistent, auditable, and accurate.
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ACCOUNTING-READY OUTPUT
Sync clean data to finance

Turn confirmed route activity into structured, accurate invoices and records that sync cleanly with accounting systems.
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All-in-one field platform

Native order management

Offline-first mobile app

Route & delivery reconciliation

Built for distributors & CPG

Field sales + retail execution

ERP & accounting integrations

Real-time performance analytics

Onboarding speed

simplydepo

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✅ Yes

Traditional Tools

❌ No

⚠️ Limited

❌ No

⚠️ Partial

⚠️ Limited

Weeks - Months

One Platform for 
DSD execution & 
route accounting.

SimplyDepo connects route planning, order capture, delivery confirmation, credits, collections, and settlements into one operational platform built for DSD teams.

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Compare SimplyDepo

Discover why teams are making the switch.

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1

Plan

Define routes, pricing, credit policies, and settlement rules in advance
2

Capture

Record orders, deliveries, returns, credits, and collections in real time
3

Review

Close routes, approve adjustments and sync accurate data

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Gain real-time visibility into sales activity, promotions, and in-store performance. Ensure brand standards are met, campaigns run correctly, and every account reflects your strategy.

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+24%

Boost in sales
92%+

On-time execution

Connect orders, routes, inventory, pricing, and teams in one system. Reduce errors, accelerate order processing, and maintain full control across territories and accounts.

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+14h

Saved weekly per rep
70%

Fewer order errors

Plan visits, complete tasks, capture photos, and report activity in real time. Maintain consistent execution across locations while managers monitor coverage and performance.

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22%

More store visits
92%

Task completion rate

Tenace reduced order corrections by 70% and accelerated rep workflows 3× with SimplyDepo
- 3x
  
  Faster rep workflows
- 70%
  
  Reduction in order corrections
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How 88 Acres increased wholesale reordering by 30% and saved 10+ hours per rep with SimplyDepo
- +10h
  
  Faster rep workflows
- +30%
  
  Increase in reordering volume
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How SimplyDepo helped GNGR Labs free 15+ hours per rep and increase buyer retention to 93%
- 24%
  
  Boost in sales
- +15h
  
  Saved weekly per rep
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Gotham DSD eliminated manual QuickBooks reconciliation and cut reporting by 3× with SimplyDepo
- +13
  
  Saved weekly per rep
- 70%
  
  Reduction in order corrections
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HC Foods: Scaling distribution while saving 40+ hours per week with SimplyDepo
- +40h
  
  Saved weekly between reps
- 120%
  
  More efficient merchandising
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Retail Execution

Execute in-store with confidence. Complete audits and tasks that ensure compliance, visibility and consistent execution.
Route Planning

Plan visits with confidence. Build efficient routes that reduce travel time, increase coverage, improve productivity and keep field teams aligned.
B2B Order Management

Manage orders with confidence. Capture, track, and fulfill every order accurately while eliminating delays, confusion and manual errors.
Field Sales

Sell with confidence in the field. Equip reps with real-time customer data, visit tools and insights that strengthen relationships and increase close rates.
Distribution Management

Run distribution with confidence. Coordinate inventory, routes, orders and teams from one system to keep operations scalable and efficient.
CRM for Distributors

Run customer relationships with confidence. Coordinate accounts, sales, orders and teams from one system to keep growth predictable and efficient.

Frequently asked questions

What does DSD route accounting include?

DSD route accounting includes tracking and reconciling route-level orders, deliveries, returns, credits, collections, adjustments, and settlements tied to specific routes, drivers, and customers.

What is a route settlement in DSD?

A route settlement is the final reconciliation of everything that occurred on a route, including sales, returns, credits, collections, and adjustments, resulting in a confirmed balance ready for accounting.

How does DSD route accounting reduce credit disputes?

DSD route accounting reduces disputes by capturing item-level credits with reason codes, photos, timestamps, and approval workflows at the time of delivery or return, before data reaches finance.

How is DSD route accounting different from ERP accounting?

ERP systems record finalized transactions. DSD route accounting captures and reconciles in-field route execution first, ensuring accounting entries accurately reflect what happened on the route.

Can DSD route accounting work offline?

Yes. Route teams can capture orders, deliveries, returns, credits, and collections offline, then automatically sync data when connectivity is restored.

Does DSD route accounting replace accounting software?

No. DSD route accounting complements accounting software by delivering clean, reconciled route data that syncs into accounting systems without manual rework.

Who should use DSD route accounting software?

DSD route accounting software is used by distributors, route managers, drivers, operations teams, and finance teams responsible for route reconciliation, settlements, and financial accuracy.

How fast can DSD route accounting be implemented?

Most modern DSD route accounting platforms can be implemented in days, allowing teams to close routes accurately without long implementation cycles.

What is a route closeout in DSD?

A route closeout is the process of finalizing route activity after deliveries are completed, confirming sales, returns, credits, and collections before syncing data to accounting.

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+15h

Save weekly
per rep
93%

Increase
buyer retention
24%

Increase
in retail sales

DSD ROUTE ACCOUNTING

Close routes accurately with DSD route accounting software

What is DSD route accounting?