DSD ROUTE ACCOUNTING SOFTWARE

Sell more with the right DSD accounting software

View deliveries, returns, credits and collections at each stop, and sync everything to QuickBooks Online without re-entry.

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SimplyDepo mobile order entry and route accounting dashboard

Trusted by top-performing DSD and distribution teams

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Settle routes before your drivers clock out

SimplyDepo records deliveries, returns, credits and collections in real time, so finance receives a balanced route instead of rebuilding one.

Route Settlement
DSD driver completing a route settlement on a tablet

ROUTE SETTLEMENT

Close every route with a balanced settlement

  • Route settlement reports

    See delivered, returned, credited, collected and closing balance on one route report.

  • Driver-level closeouts

    Balance each driver's route before the day is handed to accounting.

  • Collections at the stop

    Record cash, check and card payments and tie each collection to its route.

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Credit & Return Control
Route manager reviewing credits and returns at a laptop

CREDIT & RETURN CONTROL

Capture every return, credit and see proof from the field

  • Item-level return capture

    Record the product, quantity and reason code when the return happens.

  • Photos and audit trail

    Attach photos, timestamps and account details to every adjustment.

  • Approval before posting

    Let managers approve credits and returns before they reach accounting.

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Accounting-Ready Output
SimplyDepo invoice with QuickBooks payment sync

ACCOUNTING-READY OUTPUT

Post accounting-ready route data without double entry

  • QuickBooks Online sync

    Send settled invoices, payments and credit memos to QuickBooks Online without re-keying.

  • Open API and 100+ integrations

    Connect ERP, payments, eCommerce and the rest of your distribution stack.

  • Route-level financial reporting

    Compare settlements, collections and credits by route, driver and day.

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How DSD route accounting closes a route

1

Set the route rules

Define routes, customer price lists, credit policies and settlement rules before the first truck rolls.

2

Capture at the stop

Drivers record deliveries, returns, credits and payments at each stop, online or completely offline.

3

Close out and sync

Managers approve adjustments, close the route and send the settled numbers straight to accounting.

Watch a DSD route settle in SimplyDepo

See deliveries, returns, credits, collections and the final route balance in one guided walkthrough.

30-day free trial
No minimum users
Free team training
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SimplyDepo G2 Winter 2026 awards

Customer results

Distributors and brands use SimplyDepo to simplify sales, orders, routes and retail execution. See results they achieve.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

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    Trent Moffat

    Founder at Gotham DSD

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    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

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    Laura Mendez

    Operational Manager

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

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    Tim Sher

    Vice President, HC Foods

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.

  • SimplyDepo is the platform that allows us to have all of our customers in one place for both the sales team and the field marketing team.

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    Mervin Lei

    Co-Owner, Winneram International

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    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Two Winneram International trucks parked by a beige building with company name, overlaid by a maroon leaping ram Winneram logo.
    INTEGRATIONS

    Keep the accounting system you have

    Sync accounting, ERP, eCommerce and logistics systems through 100+ native integrations or build your own with our Open API.

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    The Zapier logo features the word "zapier" in bold, lowercase black letters, fronted by a sleek orange horizontal line. This modern design highlights seamless integration options, making it ideal for demonstrating connectivity on your CPG sales platform.
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    100+ INTEGRATIONS · OPEN API
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    ​

    SimplyDepo DSD route accounting vs legacy ERP route modules

    Compare a mobile-first route settlement workflow with legacy ERP route modules that need longer implementation, paid add-ons and back-office re-entry.

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    Capability
    Route settlement and closeout
    Offline route capture
    Item-level credits with photos
    Native QuickBooks Online sync
    Retail execution included
    B2B customer ordering portal
    Published starting price
    Time to first order

    ​

    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Native
    ✅ Included
    ✅ Included
    $69/rep/month
    ✅ 3-5 business days
    Legacy ERP modules

    ​

    ✅ Built-in
    ⚠️ Varies
    ⚠️ Varies
    ❌ Not included
    ❌ Not included
    ❌ Not included
    ❌ Quote-based
    ⏳ Weeks to months
    FAQ

    DSD route accounting software FAQs

    Have more questions? Contact us

    Route accounting software tracks and reconciles what happens on a delivery route: orders, deliveries, returns, credits, collections and adjustments, settled against the driver and the customer. The result is a confirmed route balance that posts cleanly into an accounting system without rework.
    ERP accounting records finalized transactions. Route accounting captures and reconciles the route first, so returns, credits, collections and driver settlement are resolved before any accounting entry is created. Distributors running an ERP usually keep it and put route accounting in front of it.
    No. Route accounting delivers reconciled route data into an accounting system rather than replacing it. SimplyDepo syncs settled routes to QuickBooks Online and connects to the rest of the stack through 100+ native integrations or the open API.
    Yes. Drivers and reps capture orders, deliveries, returns, credits and collections with no connection, and the data syncs automatically once the device is back online. Rural routes, basements and cold storage do not interrupt the route.
    Each credit is captured at the stop with an item, a quantity, a reason code, a photo and a timestamp, then routed for approval before it reaches finance. The evidence arrives with the credit instead of being reconstructed weeks later.
    Route-based distributors in food, beverage, dairy, bakery and snacks, along with the route managers, drivers, operations leads and finance teams responsible for settlements and route-level accuracy. SimplyDepo is built for teams of 1 to 100 reps.
    SimplyDepo starts at $69 per rep per month billed annually, or $89 per rep per month billed monthly, with no minimum users, no setup fees and no multi-year contract. A 30-day free trial and free team training are included.
    Most teams are live in 3 to 5 business days. Setup covers routes, customers, price lists, credit policies and the QuickBooks Online connection, and free team training is included so drivers start on the first route.
    Shopper checking smartphone shopping list in grocery store aisle.

    Close every route with clean, reconciled books

    Settle deliveries, returns, credits and collections in the field, then sync the route to accounting without re-entry.

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