ORDER PROCESSING SOFTWARE

Validate every order against pricing, credits, and stock

Built for distribution teams capturing orders from field reps, the B2B portal, email and phone. Every order routes through one validation pipeline (per-account pricing, credit limits, stock checks) before fulfillment, with QuickBooks Online sync built in.

Official partner
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A smartphone displays a Green Harbor Market grocery order summary, while a tablet shows an invoice with details and the SimplyDepo logo.

Trusted by top performing distribution teams

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Order processing built for every channel and every account

Give sales, operations, and the back office the same order workflow, with every order following the right pricing, inventory, and approval rules.

Store Execution
A smartphone screen shows a detailed new order page for Green Harbor Market, highlighting item information. A pop-up message confirms the order is validated and lists the total price of $364.74 for three items. Navigation icons for the shopping app appear at the bottom of the screen.

ORDER MANAGEMENT

Get every wholesale order right the first time

  • Real-time validation

    Every order checks per-account pricing, credit limit and live stock as it is submitted.

  • Multi-channel intake

    Field reps, the B2B portal, email and phone route to the same pipeline.

  • Exception handling in-flow

    Validation failures surface on the rep's screen, not the buyer's, with corrections in one tap.

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Route Optimization
Sales Optimization

ACCOUNT CRM

Open every account with its own price list, terms and history

  • Per-customer pricing and promotions

    Each account opens with their own rates, applied automatically at checkout.

  • Credit limits and payment terms

    Set per-account limits and terms; the pipeline enforces them on every order.

  • Full account history per buyer

    Past orders, invoices, contacts and notes attached to the account record.

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Delivery Invoicing
Delivery Invoicing

B2B WHOLESALE PORTAL

Let buyers place orders 24/7 through their own portal

  • Branded self-serve ordering

    Customers log into your storefront, see their pricing and order from your catalog.

  • Validation built in

    Portal orders pass the same pricing, credit and stock checks as field-rep orders.

  • Past invoices and statements on demand

    Buyers download their own invoices and statements without emailing your team.

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How distribution teams use SimplyDepo for order processing

1

Import your data

Upload customers, products, pricing and credit terms. We migrate from QuickBooks or your spreadsheets.

2

Set up your validation rules

Configure per-account pricing, credit limits, reorder thresholds and the pipeline rules every order runs through.

3

Track and report

Watch every order, validation, and fulfillment in real time. Filter by account, channel, or rep and act fast.

Take control of every order, every channel and every validation

Book a 20 minute demo. See how distribution teams capture orders from every channel, validate against per-account rules and route to fulfillment from one platform.

30-day free trial
No contracts
Free team training
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SimplyDepo awards

Customer results

Distributors and brands use SimplyDepo to simplify sales, orders, routes and retail execution. See results they achieve.

  • From day one, every store visit, task and photo was captured in one place. It has become essential for managing retail execution day to day.

    Smiling bearded man with short hair in a blue shirt stands against a vibrant yellow background, ideal for featured front page images.

    Darien Brown

    National Retail Manager, 88 Acres

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    • +10 hrs

      Saved weekly per sales rep

    • +30%

      Increase in reordering volume

    88 Acres snacks—Dark Chocolate Sunflower Seed Butter, Cinnamon Maple, and Dark Chocolate Sea Salt Bars—on a yellow backdrop.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

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    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

    Smiling woman with straight, shoulder-length brown hair in a reddish-brown top, foregrounded with others blurred behind her.

    Laura Mendez

    Operational Manager

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.
    INTEGRATIONS

    Connect your order processing stack

    Keep orders, payments, inventory and accounts in sync across QuickBooks Online, Stripe, Shopify and ShipStation. Open API ties SimplyDepo to whatever else your order workflow uses.

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    100+ INTEGRATIONS · OPEN API
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    Modern order processing

    Generic order workflows don't fit B2B wholesale. Keep wholesale orders moving with fewer manual checks and corrections.

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    Capability
    Real-time pricing and credit validation
    Multi-channel order intake (field, portal, email)
    Per-account pricing and credit terms
    Stock validation before order submission
    Exception handling on the rep's screen
    Built for distribution and wholesale
    Native QuickBooks Online sync
    Offline-first mobile capture
    Onboarding speed

    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ 3-5 business days
    Traditional Tools

    ⚠️ Limited
    ❌ No
    ⚠️ Limited
    ❌ No
    ❌ No
    ❌ No
    ⚠️ Partial
    ❌ No
    ⏳ Weeks - Months
    FAQ

    Frequently Asked Questions

    Have more questions? Contact us

    Order processing software captures customer orders, validates them against pricing, credit and stock rules, and routes them to fulfillment, all in one pipeline. For distribution teams, it replaces the email chains, manual re-keying and end-of-day reconciliation that turn order intake into a source of errors.
    Sales order processing software (what SimplyDepo is) handles customer orders coming in: validation, pricing, credit, fulfillment. Purchase order processing software handles the buy side: ordering inventory from your suppliers. Most distribution teams need sales order processing; SimplyDepo connects to QuickBooks Online for the AP side.
    Yes. Every order automatically validates per-account pricing, credit limits and live stock on submission, then routes to fulfillment without manual approval steps. Exceptions surface on the rep’s screen for one-tap correction, not in an end-of-day inbox.
    SimplyDepo is built for B2B wholesale order processing, not D2C ecommerce. If your team supplies retailers, foodservice or grocery accounts, SimplyDepo runs the capture-to-fulfillment pipeline. For D2C parcel orders, integrations to ShipStation and Shopify handle the ecommerce edge while SimplyDepo runs the wholesale side.
    Yes. SimplyDepo is order processing software for small business distribution teams of 1 to 100 reps, at $89 per rep per month, billed monthly with cancel-anytime terms. Live in 3 to 5 business days, with no IT setup required.
    Validation failures (pricing mismatch, credit over-limit, out-of-stock SKU) surface immediately on the rep’s screen at order submission. Reps can correct in one tap (apply override, request approval, swap SKU) before the order moves to fulfillment, so exceptions never become refunds.
    Field sales rep reviewing a customer order in the SimplyDepo mobile app while working in a grocery store aisle

    Sell more on every route

    Capture, validate and route every order from one connected platform built for distribution teams across every channel.

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    Choose a convenient time to explore SimplyDepo with our team.