PROOF OF DELIVERY SOFTWARE

Proof of delivery software with signatures, photos and GPS tracking

Replace paper delivery slips with digital proof of delivery. Capture signatures, photos, GPS timestamps and delivery records from one mobile app, then sync every completed stop to your back office.

Official partner
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Sales engagement dashboard and mobile customer profile

Trusted by top performing distribution teams

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Built for teams that capture proof on every delivery stop

Give every driver one app for the signed POD, the GPS check-in, the photo and the buyer-facing record, online or offline, across every route.

Field Sales
Field Sales

DISTRIBUTION MANAGEMENT

Capture signature, photo and GPS at every delivery stop

  • Electronic signatures on device

    Buyer signs on the screen and the signed POD attaches to the order automatically.

  • Live camera photo capture

    Lock the app to the live camera so photos prove the delivery moment, not a gallery upload.

  • Reconcile against the pick list

    What was loaded, what was delivered and what came back as a return, in one record.

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Route Optimization
Route Optimization

ROUTE MANAGEMENT

Build routes and verify every stop with GPS check-in

  • GPS-stamped check-ins

    Every arrival logs the time and location at that moment, not continuous tracking.

  • Re-optimize mid-route

    A 60-stop run re-sequences from the driver's current location, even when it spans more than one day.

  • Real-time route visibility

    Back-office sees every check-in, signature and photo as it happens, not at end-of-day batch.

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Delivery Invoicing
Delivery Invoicing

B2B WHOLESALE PORTAL

Share delivery proof with buyers in their self-serve portal

  • Buyer-side POD access

    Customers log into their branded portal and download the signed POD any time.

  • Order and delivery history per account

    Every past delivery, signature, photo and credit logged against the buyer's profile.

  • Embedded payment and invoice

    POD links to the invoice; buyers can pay or dispute from the same screen directly.

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How distribution teams use SimplyDepo for proof of delivery

1

Import your data

Upload customers, products, pricing and delivery routes in minutes. Migrate from QuickBooks or spreadsheets.

2

Build your routes

Assign stops to drivers, set the visit sequence and attach step-by-step delivery guides.

3

Track and report

Watch every stop, signature and photo land in real time. Filter by route, driver or account to act the same day.

Take control of every
delivery on every route

Book a 20 minute demo. See how distribution teams capture signed POD on every stop and cut the customer chase calls.

30-day free trial
No contracts
Free team training
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SimplyDepo awards
4.7 on G2
4.9 on Capterra

Real results for distribution teams

Reduce manual work, improve execution quality and drive consistent revenue growth across stores, routes and territories.

  • From day one, every store visit, task and photo was captured in one place. It has become essential for managing retail execution day to day.

    Smiling bearded man with short hair in a blue shirt stands against a vibrant yellow background, ideal for featured front page images.

    Darien Brown

    National Retail Manager, 88 Acres

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    • +10 hrs

      Saved weekly per sales rep

    • +30%

      Increase in reordering volume

    88 Acres snacks—Dark Chocolate Sunflower Seed Butter, Cinnamon Maple, and Dark Chocolate Sea Salt Bars—on a yellow backdrop.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

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    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

    Smiling woman with straight, shoulder-length brown hair in a reddish-brown top, foregrounded with others blurred behind her.

    Laura Mendez

    Operational Manager

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.

  • SimplyDepo is the platform that allows us to have all of our customers in one place for both the sales team and the field marketing team.

    Smiling young woman with long dark hair, gold hoop earrings, and a black top stands in front of a light green background.

    Sofia Estrella

    Field Marketing Manager, Waku

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A lineup of Waku prebiotic herbal tea cans in pineapple, passion fruit, peach, raspberry, and lemon flavors on a yellow gradient backdrop.

  • SimplyDepo is the platform that allows us to have all of our customers in one place for both the sales team and the field marketing team.

    Smiling man with short black hair in a dark blue collared shirt stands in a bright room with shelves and large windows behind him.

    Mervin Lei

    Co-Owner, Winneram International

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    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Two Winneram International trucks parked by a beige building with company name, overlaid by a maroon leaping ram Winneram logo.

  • SimplyDepo deals with my challenge of managing wholesale distributors and having transparency over retail sales in NYC.

    A man with glasses and a trimmed beard wearing a camo jacket and gold necklace stands in a modern kitchen with white cabinets.

    George Peters

    District Sales Manager, Brooklyn Best

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    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Brooklyn Best Mint Tea can in a red basket, next to fresh mint leaves and lemons. Green can reads Low Sugar, Not Too Sweet.
    INTEGRATIONS

    Connect your delivery and accounting stack

    Keep orders, payments and inventory in sync across QuickBooks Online, Stripe and ShipStation. Open API connects SimplyDepo to whatever else your distribution stack uses.

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    100+ INTEGRATIONS · OPEN API
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    How modern teams outperform paper and legacy tools

    Paper delivery slips and generic delivery apps weren't built to handle the volume, the disputes or the back-office reconciliation that distribution teams deal with every day.
    Electronic signature on device
    Live photo capture for proof
    GPS-verified check-in at every stop
    Buyer-facing portal for POD access
    Native QuickBooks Online sync
    Offline POD capture in low-signal areas
    Built for distributors and DSD
    Barcode scanner inside the app
    Onboarding speed
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ 3-5 business days
    ⚠️ Limited
    ❌ No
    ❌ No
    ❌ No
    ⚠️ Partial
    ❌ No
    ❌ No
    ⚠️ Limited
    ⏳ Weeks - Months

    Frequently Asked Questions

    What is proof of delivery (POD) software?

    Proof of delivery software captures signed confirmation that a delivery happened, signature, photo, GPS location and timestamp, and ties it to the order in your back office. It replaces paper delivery slips, end-of-day data entry and the customer chase calls asking “where’s my POD?”

    Does SimplyDepo's mobile proof of delivery software work offline?

    Yes. The proof of delivery app captures signatures, photos, GPS check-ins and payments offline. Everything syncs the moment the driver is back in range, so nothing from a rural route or a basement loading dock is lost.

    Can I customize the electronic proof of delivery system for my workflow?

    Yes. SimplyDepo is a customizable proof of delivery software platform: set what reps capture at each stop, required photos, signature, conditional questions, step-by-step delivery guides. Configure once, deploy across every route.

    Does the proof of delivery app include a barcode scanner?

    Yes. The proof of delivery scanner is built into the mobile app, scan a product barcode at the stop to confirm what was delivered against the pick list, with no separate hardware needed.

    How does proof of delivery tracking software work across multiple routes?

    Back-office sees every check-in, signature and photo live on the route dashboard. Filter by route, driver or account to see which stops are done, which are in progress and which need attention, all in real time.

    Is there a free proof of delivery app I can try first?

    Yes. SimplyDepo offers a 30-day free trial of the full proof of delivery app, with no credit card required, free data import and free team training included. After the trial, plans start at $44 per rep per month with no annual contract and no minimum seats.

    Boost Sales.
    Cut Manual Work.

    Capture signed proof at every stop, sync to your back office in real time and share with buyers on demand.

    Book a demo
    • +15h

      Save weekly
      per rep

    • 93%

      Increase
      buyer retention

    • 24%

      Increase
      in retail sales

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