Purchase order management software

Keep purchasing and stock moving together

Give distribution teams a shared view of orders and inventory so replenishment decisions keep pace with customer demand.

Mobile customer order alongside the inventory by SKU dashboard.

Trusted by distributors and brands

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Keep replenishment ahead of demand

Bring purchase order management closer to the orders, stock and teams that drive your distribution business.

Inventory-connected purchasing
Inventory by SKU with Actions and Low stock alerts.

INVENTORY-CONNECTED PURCHASING

Get the full story at a glance

  • Check availability by warehouse

    Review available products across warehouses before deciding which items need replenishment.

  • Review the product catalog

    Use consistent product details to identify the SKUs needed for your next purchase order.

  • See stock alongside order activity

    Compare product availability with customer orders before discussing what to buy next.

Purchase planning for distributors
Customer orders with account, order status and sales channel filters.

PURCHASE PLANNING FOR DISTRIBUTORS

Account for customer demand

  • Review what customers are ordering

    Review orders by account to understand which products customers are buying.

  • Identify needs by account

    Use order history to prepare questions about products and quantities for the next customer conversation.

  • Inform purchasing discussions

    Bring those customer needs to purchasing conversations alongside the stock information reviewed above.

Mobile order visibility
Mobile customer order with offline access and order summary.

MOBILE ORDER VISIBILITY

Carry the plan into field work

  • Be prepared for every customer visit

    Review the account, products and order history before discussing the next order with the customer.

  • Work through weak signal

    Support day-to-day field work with mobile offline access when connectivity is limited.

  • Share orders with the back office in real time

    Capture customer orders in the field so operations can review the same order details for the next handoff.

Turn demand into the next right order

1

Plan

Review stock availability and customer demand to prioritize replenishment.

2

Coordinate

Align office and field teams around shared products, accounts and orders.

3

Follow through

Use order and inventory activity to guide follow-up and the next buying decision.

Bring purchasing into the bigger picture

See how SimplyDepo connects orders, inventory and field teams. Walk through your purchasing workflow with a product specialist.

Offline access
Multi-warehouse visibility
Connected operations
SimplyDepo awards

Trusted by top performers

Distributors and brands choose SimplyDepo to manage orders, routes and retail execution in one platform. See their results.

  • For small and emerging brands, SimplyDepo is ideal. It helps streamline orders and deliveries, allowing them to grow their business.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

    Read case study

    • 40 hrs

      Saved per month across the sales team

    • 120%

      More efficient merchandising

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

    Read case study

    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • SimplyDepo is the platform that allows us to have all of our customers in one place for both the sales team and the field marketing team.

    Smiling man with short black hair in a dark blue collared shirt stands in a bright room with shelves and large windows behind him.

    Mervin Lei

    Co-Owner, Winneram International

    Read case study

    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Two Winneram International trucks parked by a beige building with company name, overlaid by a maroon leaping ram Winneram logo.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

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    Laura Mendez

    Operational Manager

    Read case study

    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).
    INTEGRATIONS

    Connect your existing tools

    Sync accounting, ERP, eCommerce and logistics systems through 100+ native integrations or build your own with our Open API.

    Explore Integrations
    The Intuit QuickBooks logo features a green circle with the white lowercase letters “qb” inside, positioned next to the black text “INTUIT quickbooks.” This branding highlights QuickBooks as a reliable financial management solution for CPG sales platforms. The HubSpot logo displays the word "Hub" in dark blue and "Spot" in bright orange, with the letter "o" designed as an orange molecule-inspired graphic. This modern design embodies HubSpot’s innovative approach as a top CPG sales platform. The Zapier logo features the word "zapier" in bold, lowercase black letters, fronted by a sleek orange horizontal line. This modern design highlights seamless integration options, making it ideal for demonstrating connectivity on your CPG sales platform. The Zebra Technologies logo displays a distinctive, stylized zebra head on the left and the word "ZEBRA" in bold, uppercase letters to the right, symbolizing the brand's leadership and reliability in CPG sales platform solutions. The Acumatica logo displays a distinctive blue circular icon with a white center, positioned next to the word "Acumatica" in bold dark blue letters, symbolizing the brand’s authority and reliability as a leading CPG sales platform.
    Open API + custom integrations
    Explore Integrations

    Purchase order coordination beyond spreadsheets

    See how shared stock and order context compares with coordinating replenishment through disconnected files.

    Capability
    Shared inventory visibility
    Connected customer orders
    Mobile offline access
    Delivery coordination
    Accounting connections
    Multi-warehouse support

    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    Manual spreadsheets and handoffs

    ⚠️ Partial
    ⚠️ Partial
    ⚠️ Limited
    ⚠️ Partial
    ⚠️ Partial
    ⚠️ Limited
    FAQ

    Everything you need to know

    Have more questions? Contact us

    Purchase order management software helps teams organize purchasing, track orders to suppliers and coordinate replenishment. It gives operations a clearer record of what was ordered and what needs follow-up.
    SimplyDepo connects inventory visibility, customer orders and field activity. Distribution teams can use that shared context to coordinate replenishment. A demo can confirm how your supplier and purchase order process fits the product.
    SimplyDepo supports multi-warehouse inventory visibility and connected inventory and order workflows. Teams can use shared availability to coordinate replenishment across locations.
    Yes. SimplyDepo supports mobile offline access for field work. Confirm the specific purchasing actions your team needs during a demo, including what remains available without a connection.
    Check the exact records, sync direction and timing your workflow requires. SimplyDepo offers QuickBooks connectivity for accounting; review purchase orders, supplier receipts and invoice matching separately with the team.
    Three-way matching compares the purchase order, goods receipt and supplier invoice before payment. It helps catch differences in quantities or prices. Confirm whether this control is supported in your intended product setup.
    Purchase order software focuses on purchasing records and coordination. An ERP covers broader business functions such as finance and operations. Choose based on the workflow you need, the systems you already use and the depth of controls required.
    Book a demo with your supplier process, warehouse setup and required accounting connections in mind. Review purchase order creation, approval roles, receiving and reconciliation requirements with the team before deciding on implementation.
    Shopper checking smartphone shopping list in grocery store aisle.

    Sell more on every route

    Run orders, routes and retail execution in one app — and give every rep what they need to grow accounts faster.

    Schedule your demo

    Choose a convenient time to explore SimplyDepo with our team.