VENDOR MANAGEMENT SOFTWARE

Vendor management software for wholesale account management

Built for brands, distributors and wholesalers who supply retail and foodservice accounts. Manage pricing, payment terms, orders and invoices for every wholesale account from one connected platform.

Official partner
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Sales engagement dashboard and mobile customer profile

Trusted by top performing distribution teams

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Vendor management built for the side of the relationship that ships

Give your reps, finance and back office one connected system for every account, order, invoice and contract across retail, grocery and foodservice.

Field Sales
Field Sales

ACCOUNT CRM

Track every account, contact and license in one record

  • Multiple contacts per account

    Names, phones, emails and best visit times, all in one place.

  • License and certificate tracking

    Upload ABC licenses, food permits and certifications, with expiry alerts.

  • Full account history

    Every visit, photo, order and note logged against the account record.

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Route Optimization
Route Optimization

ORDER MANAGEMENT

Generate invoices and sync payments the same day

  • Per-account pricing and credit terms

    Each account opens with its own price list and credit limits, applied automatically at checkout.

  • Branded invoice generation

    PDF invoices with line items, totals and signature, shareable by email from the device.

  • Payment collection at the visit

    Credit card, cash or check accepted on the device through Stripe.

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Delivery Invoicing
Delivery Invoicing

VENDOR PORTAL SOFTWARE

Let every account order, pay and download invoices

  • Branded customer portal

    Customers log in and order from your catalog any time.

  • Self-serve invoice and statement access

    Buyers download past invoices and statements without emailing your team.

  • Order status visibility

    Customers see what shipped, what is pending and what is paid.

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How distribution teams use SimplyDepo for vendor management

1

Import your data

Upload your account list, products, pricing, and order history. We migrate from QuickBooks or spreadsheets.

2

Build your routes

Assign accounts to reps by territory, set visit cadences, attach account guides, and organize daily schedules.

3

Track and report

Watch every order, invoice, and account interaction land in real time. Filter by account, rep, or territory.

Take control of every
account you supply

Book a 20 minute demo. See how brands and distributors keep every account, order and invoice in one connected platform.

30-day free trial
No contracts
Free team training
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SimplyDepo awards
4.7 on G2
4.9 on Capterra

Real results for distribution teams

Reduce manual work, improve execution quality and drive consistent revenue growth across stores, routes and territories.

  • From day one, every store visit, task and photo was captured in one place. It has become essential for managing retail execution day to day.

    Smiling bearded man with short hair in a blue shirt stands against a vibrant yellow background, ideal for featured front page images.

    Darien Brown

    National Retail Manager, 88 Acres

    Read case study

    • +10 hrs

      Saved weekly per sales rep

    • +30%

      Increase in reordering volume

    88 Acres snacks—Dark Chocolate Sunflower Seed Butter, Cinnamon Maple, and Dark Chocolate Sea Salt Bars—on a yellow backdrop.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

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    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

    Smiling woman with straight, shoulder-length brown hair in a reddish-brown top, foregrounded with others blurred behind her.

    Laura Mendez

    Operational Manager

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.

  • SimplyDepo is the platform that allows us to have all of our customers in one place for both the sales team and the field marketing team.

    Smiling young woman with long dark hair, gold hoop earrings, and a black top stands in front of a light green background.

    Sofia Estrella

    Field Marketing Manager, Waku

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A lineup of Waku prebiotic herbal tea cans in pineapple, passion fruit, peach, raspberry, and lemon flavors on a yellow gradient backdrop.

  • SimplyDepo is the platform that allows us to have all of our customers in one place for both the sales team and the field marketing team.

    Smiling man with short black hair in a dark blue collared shirt stands in a bright room with shelves and large windows behind him.

    Mervin Lei

    Co-Owner, Winneram International

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    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Two Winneram International trucks parked by a beige building with company name, overlaid by a maroon leaping ram Winneram logo.

  • SimplyDepo deals with my challenge of managing wholesale distributors and having transparency over retail sales in NYC.

    A man with glasses and a trimmed beard wearing a camo jacket and gold necklace stands in a modern kitchen with white cabinets.

    George Peters

    District Sales Manager, Brooklyn Best

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    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Brooklyn Best Mint Tea can in a red basket, next to fresh mint leaves and lemons. Green can reads Low Sugar, Not Too Sweet.
    INTEGRATIONS

    Connect your wholesale operations stack

    Keep accounts, orders, payments and inventory in sync across QuickBooks Online, Stripe, Shopify and ShipStation. SimplyDepo's vendor management solution ties via Open API to whatever else your finance and ops teams use.

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    100+ INTEGRATIONS · OPEN API
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    How modern vendor teams outperform spreadsheets

    SimplyDepo is built for vendor teams managing wholesale accounts. Keep pricing, orders, invoices and relationships connected in one platform.
    Per-account pricing and credit terms
    Vendor invoice generation on device
    Self-serve account portal
    Native QuickBooks Online sync
    License and certificate tracking
    Live account performance dashboards
    Built for distributors and brands
    Field-rep account visit tracking
    Onboarding speed
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ 3-5 business days
    ⚠️ Limited
    ❌ No
    ❌ No
    ⚠️ Partial
    ❌ No
    ⚠️ Partial
    ❌ No
    ❌ No
    ⏳ Weeks - Months

    Frequently Asked Questions

    What is vendor management software?

    Vendor management software gives brands, distributors and wholesalers one connected system to manage every account they supply, pricing, payment terms, orders, invoices, contacts and account history in one record. It replaces spreadsheets, email threads and disconnected systems used to manage wholesale customer relationships.

    How does SimplyDepo's vendor relationship management software work?

    SimplyDepo opens every account with its full relationship in view: past orders, visit history, contacts, contracts and outstanding invoices. Reps walk in (or log in) with the context they need to keep the relationship moving without scrambling for files.

    Can SimplyDepo track vendor performance?

    Yes. SimplyDepo is built as a vendor performance management software platform that surfaces account-by-account sales trends, reorder cadence, payment timeliness and visit frequency in live dashboards. Spot accounts that are growing, stalling or slipping in the same view.

    Does SimplyDepo handle vendor invoice management?

    Yes. SimplyDepo’s vendor invoice management software generates branded invoices on the device, captures signatures and payments at the visit, and syncs everything to QuickBooks Online the same day. Past invoices and statements are available to your buyers in the self-serve portal.

    Is SimplyDepo a vendor management tool for small brands?

    Yes. SimplyDepo is a vendor management system software platform built for teams of 1 to 100 reps, at $89 per rep per month billed monthly with cancel-anytime terms. Live in 3 to 5 business days from your first call.

    How is software for vendor management different from a CRM?

    Generic CRMs were built for managing sales leads, adding contacts, tracking emails, moving deals through stages. Vendor management software is built for managing the accounts you already supply, pricing, invoices, payment terms, account history and the field activity that keeps them buying.

    What is the difference between vendor management and supplier management software?

    Supplier management software helps companies manage vendors they purchase from. SimplyDepo vendor management software helps brands, distributors and wholesalers manage the retail accounts they supply, including orders, pricing, invoices and payments.

    Boost Sales.
    Cut Manual Work.

    Manage every account, every invoice and every relationship from one app built for distribution teams supplying retail.

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    • +15h

      Save weekly
      per rep

    • 93%

      Increase
      buyer retention

    • 24%

      Increase
      in retail sales

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