VENDOR MANAGEMENT SOFTWARE

Vendor management software for wholesale account management

Built for brands, distributors and wholesalers who supply retail and foodservice accounts. Manage pricing, payment terms, orders and invoices for every wholesale account from one connected platform.

Official partner

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Trusted by top performing distribution teams

Field Sales

ACCOUNT CRM

Track every account, contact and license in one record

Multiple contacts per account

Names, phones, emails and best visit times, all in one place.
License and certificate tracking

Upload ABC licenses, food permits and certifications, with expiry alerts.
Full account history

Every visit, photo, order and note logged against the account record.

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Route Optimization

ORDER MANAGEMENT

Generate invoices and sync payments the same day

Per-account pricing and credit terms

Each account opens with its own price list and credit limits, applied automatically at checkout.
Branded invoice generation

PDF invoices with line items, totals and signature, shareable by email from the device.
Payment collection at the visit

Credit card, cash or check accepted on the device through Stripe.

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Delivery Invoicing

VENDOR PORTAL SOFTWARE

Let every account order, pay and download invoices

Branded customer portal

Customers log in and order from your catalog any time.
Self-serve invoice and statement access

Buyers download past invoices and statements without emailing your team.
Order status visibility

Customers see what shipped, what is pending and what is paid.

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How distribution teams use SimplyDepo for vendor management

Import your data

Upload your account list, products, pricing, and order history. We migrate from QuickBooks or spreadsheets.

Build your routes

Assign accounts to reps by territory, set visit cadences, attach account guides, and organize daily schedules.

Track and report

Watch every order, invoice, and account interaction land in real time. Filter by account, rep, or territory.

Take control of every
account you supply

Book a 20 minute demo. See how brands and distributors keep every account, order and invoice in one connected platform.

30-day free trial

No contracts

Free team training

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From day one, every store visit, task and photo was captured in one place. It has become essential for managing retail execution day to day.

Darien Brown
National Retail Manager, 88 Acres
Read case study
- +10 hrs
  Saved weekly per sales rep
- +30%
  Increase in reordering volume
With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

Trent Moffat
Founder at Gotham DSD
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- 3X
  Order accuracy improvement
- 95%
  Increase in reordering volume
With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

Laura Mendez
Operational Manager
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- 3X
  Faster order processing
- 70%
  Reduction in order corrections
With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

Tim Sher
Vice President, HC Foods
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- 3X
  Faster order processing
- 70%
  Reduction in order corrections

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Capability

Per-account pricing and credit terms

Vendor invoice generation on device

Self-serve account portal

Native QuickBooks Online sync

License and certificate tracking

Live account performance dashboards

Built for distributors and brands

Field-rep account visit tracking

Onboarding speed

✅ Yes

✅ 3-5 business days

Legacy ERP & Spreadsheets

⚠️ Limited

❌ No

⚠️ Partial

❌ No

⚠️ Partial

❌ No

⏳ Weeks - Months

FAQ

Everything you
need to know

Have more questions? Contact us

What is vendor management software?

Vendor management software gives brands, distributors and wholesalers one connected system to manage every account they supply, pricing, payment terms, orders, invoices, contacts and account history in one record. It replaces spreadsheets, email threads and disconnected systems used to manage wholesale customer relationships.

How does SimplyDepo's vendor relationship management software work?

SimplyDepo opens every account with its full relationship in view: past orders, visit history, contacts, contracts and outstanding invoices. Reps walk in (or log in) with the context they need to keep the relationship moving without scrambling for files.

Can SimplyDepo track vendor performance?

Yes. SimplyDepo is built as a vendor performance management software platform that surfaces account-by-account sales trends, reorder cadence, payment timeliness and visit frequency in live dashboards. Spot accounts that are growing, stalling or slipping in the same view.

Does SimplyDepo handle vendor invoice management?

Yes. SimplyDepo’s vendor invoice management software generates branded invoices on the device, captures signatures and payments at the visit, and syncs everything to QuickBooks Online the same day. Past invoices and statements are available to your buyers in the self-serve portal.

Is SimplyDepo a vendor management tool for small brands?

Yes. SimplyDepo is a vendor management system software platform built for teams of 1 to 100 reps, at $89 per rep per month billed monthly with cancel-anytime terms. Live in 3 to 5 business days from your first call.

How is software for vendor management different from a CRM?

Generic CRMs were built for managing sales leads, adding contacts, tracking emails, moving deals through stages. Vendor management software is built for managing the accounts you already supply, pricing, invoices, payment terms, account history and the field activity that keeps them buying.

What is the difference between vendor management and supplier management software?

Supplier management software helps companies manage vendors they purchase from. SimplyDepo vendor management software helps brands, distributors and wholesalers manage the retail accounts they supply, including orders, pricing, invoices and payments.

VENDOR MANAGEMENT SOFTWARE