QuickBooks Online integration

Run distribution
on top of QuickBooks

SimplyDepo adds mobile order taking, per-account price lists and field routes to QuickBooks Online. Customers, orders, invoices and payments sync both ways, so your books stay the record.

Official partner
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SimplyDepo customer record and order list synced with QuickBooks Online

Trusted by distributors running QuickBooks Online

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Built on the QuickBooks you already run

SimplyDepo connects through the official Intuit app marketplace. Your chart of accounts, tax settings and financial reporting stay in QuickBooks and stay authoritative.

Two-Way Sync
Customers, items, orders and invoices syncing between SimplyDepo and QuickBooks Online

TWO-WAY SYNC

See exactly what moves between the two systems

  • Customers and accounts

    A store added in either system appears in the other with the same contacts, terms and billing details.

  • Items and price lists

    Products and prices come across from QuickBooks, so reps quote the number that account actually pays.

  • Orders, invoices and payments

    Field orders become QuickBooks invoices, and payments applied in QuickBooks show against the order.

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QuickBooks CRM
Field rep opening a customer account with QuickBooks order history in SimplyDepo

QUICKBOOKS CRM

A field sales CRM your books already know

  • One customer record

    Contacts, terms, order history and store visits sit on the same account your invoices are written against.

  • Visits and activity

    Reps check in at the store and the visit lands on the account, next to what that store bought last.

  • First visit to paid invoice

    Follow an account from opening order to settled payment without exporting a spreadsheet in between.

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Beyond the Books
Distribution rep taking a mobile order in a store aisle on top of QuickBooks

BEYOND THE BOOKS

The field side of the business, connected to your books

  • Mobile order taking

    Reps write orders on a phone in the aisle, with the account price list and full order history in hand.

  • Warehouse and inventory

    Track stock at your fulfillment location, pick and pack against real orders and keep quantities aligned with QuickBooks.

  • Routes and delivery

    Plan the week of stops, prove delivery at the door and close the loop back into QuickBooks.

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Connected in a working week

1

Connect QuickBooks

Authorize SimplyDepo from the Intuit app marketplace. Customers, items and price lists come across on the first sync.

2

Map and confirm

Match accounts, products and payment terms, then run a test order end to end. Usually one working session.

3

Go live with the team

Train reps on the mobile app and start writing orders. Most distributors are live in 3 to 5 business days.

See it running on your QuickBooks data

Watch your own customers, items and orders move between SimplyDepo and QuickBooks before you commit to anything.

30-day free trial
No minimum users
Free team training
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SimplyDepo awards

Customer results

Distributors and brands use SimplyDepo to simplify sales, orders, routes and retail execution. See results they achieve.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

    Read case study

    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

    Smiling woman with straight, shoulder-length brown hair in a reddish-brown top, foregrounded with others blurred behind her.

    Laura Mendez

    Operational Manager

    Read case study

    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • SimplyDepo deals with my challenge of managing wholesale distributors and having transparency over retail sales in NYC.

    A man with glasses and a trimmed beard wearing a camo jacket and gold necklace stands in a modern kitchen with white cabinets.

    George Peters

    District Sales Manager, Brooklyn Best

    Read case study

    • 120

      Accounts per rep with structured route planning

    • 100%

      Account coverage maintained through sales team transitions

    Brooklyn Best Mint Tea can in a red basket, next to fresh mint leaves and lemons. Green can reads Low Sugar, Not Too Sweet.

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

    Read case study

    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.
    INTEGRATIONS

    Your whole stack stays in sync

    Beyond QuickBooks, connect ERP, eCommerce and logistics systems through 100+ native integrations or build your own with our Open API.

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    Open API + custom integrations
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    What SimplyDepo adds
to QuickBooks Online

    QuickBooks runs the books. The field side of a distribution business — mobile orders, per-account pricing, routes and proof of delivery — is what SimplyDepo adds on top.

    Capability
    Mobile order taking in the field
    Price list per customer account
    Rep routes and store visits
    Order entry that works offline
    B2B self-service ordering portal
    Inventory by warehouse
    Proof of delivery at the door
    Accounting, tax and reporting

    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    Stays in QuickBooks
    QuickBooks alone

    ❌ Not included
    ⚠️ Limited
    ❌ Not included
    ❌ Not included
    ❌ Not included
    ⚠️ Add-on
    ❌ Not included
    ✅ Built-in

    More ways to use SimplyDepo

    Extend execution beyond the store with connected workflows and real-time insights that keep teams aligned and accountable.

      FAQ

      Everything you
      need to know

      Have more questions? Contact us

      A QuickBooks Online integration connects another system to your QuickBooks company through Intuit’s API, so a record created in one place appears in the other without re-keying. SimplyDepo uses it to move customers, items, orders, invoices and payments between the field sales app and your books.
      Customers and accounts, products and price lists, orders, invoices and payments. An order a rep writes in the aisle becomes a QuickBooks invoice, and a payment recorded in QuickBooks shows against that order in SimplyDepo.
      The connection described on this page runs through the Intuit app marketplace, which is QuickBooks Online only. Desktop and Enterprise are not part of it today. If that is your setup, say so on the call and we will be straight with you about fit rather than starting a trial that cannot sync.
      Syncing runs automatically in the background — no exports and no CSV uploads. Your team confirms the sync schedule that fits your close process during setup.
      Your chart of accounts, tax settings, journal entries and financial reporting stay in QuickBooks and stay authoritative. SimplyDepo handles the field side — orders, pricing, routes and store visits — and hands the financial record back.
      Yes. SimplyDepo gives reps a field sales CRM connected to your books: contacts, payment terms, order history and store visits on the same customer record your QuickBooks invoices are written against.
      Most distributors connect QuickBooks, map accounts and items, and go live within 3 to 5 business days. Free migration and team training are included.
      Field sales rep reviewing a customer order in the SimplyDepo mobile app while working in a grocery store aisle

      Put your field team on 
top of QuickBooks

      Keep the books where they are and give every rep orders, 
pricing and routes in one app.

      Book a demo Start for free

      Schedule your demo

      Choose a convenient time to explore SimplyDepo with our team.